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GroupsCAMP
Free offer

Organise a camp without losing track.

Import participants, set the accommodation and room plan, order travel, ski passes, rental equipment, the menu plan and excursions, keep an eye on invoices. Everything in one trip, everything in one place. Request it free now — access by email.

Request free access How it works
Free offer

GroupsCAMP for your first trip — request it free of charge.

You plan your first trip with full access to all areas, at no cost. Enter your email address and we will send you access.

  • First trip free, with all areas from the class list to the invoice.
  • Participant data is anonymised for everyone else — only you see the names.
  • Operated in Switzerland. You receive the instructions by email.
Request free access ACCESS BY EMAIL
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Your benefits

Everything for the trip in one application — instead of gathered from ten platforms.

What really takes time on a camp is pulling everything together: accommodation, transport, ski passes, rental equipment, museum admissions or tickets for activities — each on a different platform, with its own login and its own confirmation. GroupsCAMP brings this together clearly in one application and builds a complete trip programme from it.

Independent

You choose the providers

Accommodation already booked? Your own coach company? No problem. You still plan everything here. You only order from our partners if you want to.

Everything in one place

From the class list to the invoice

Participants, rooms, travel, tickets, equipment, meals, excursions and costs are all in the same trip. No Excel file sent back and forth.

Confidential

Only you see the names

For everyone else, participant data stays anonymous. You share what someone actually needs: allergies with the kitchen, emergency numbers with the accompanying adult.

What you no longer have to organise separately.

01

The class is in the system in 2 minutes

You import participants from Klapp or upload them as a CSV file.

02

A room plan without the paperwork

Enter rooms, assign participants, see free beds. Also for houses you booked through another platform.

03

Order group tickets directly

Find a connection, assign the group, order the ticket. No form, no queries at the ticket counter.

04

Ski passes at group rates

For connected ski areas, age categories and free passes for accompanying adults are already stored. You just choose the days — the system calculates the rest for you.

05

Rental equipment by size

Skis, snowboards and boots go to the rental shop as one order. The equipment is ready on site; none of the 24 participants has to queue individually to try things on.

06

Catering including allergies

The menu plan takes allergies automatically from the participant list. Who cannot eat what is visible only to the people cooking — nobody else.

07

All invoices in one place

Every invoice for the trip is kept together in GroupsCAMP under Finances, with a note on whether it has been paid. You don't have to search your mail folder for the mountain railway's confirmation.

08

The budget stays in view

You see planned and actual costs side by side — so you know early on whether the contribution per child is enough, rather than finding out only at the final account.

09

Next year it's even quicker

Participants can be copied into a new camp with a tick. Anyone coming again is ticked; the rest stay behind.

Youth+Sport

Up to CHF 16.– per child per camp day from the Confederation.

Camps with a sports programme are supported by Youth+Sport (J+S). Many trip leaders do without it because the requirements, deadlines and forms are off-putting. GroupsCAMP continuously checks whether the trip meets the conditions, keeps track of the deadlines and creates the camp programme in J+S format.

What J+S means for your camp
Worked example Ski camp Mon–Fri, 20 pupils

The arrival and departure days usually count together as one day, leaving 4 eligible camp days.

20 × 4 × CHF 16.– = CHF 1'280.–

around CHF 64.– per child

Day trips and multi-day trips

The outing on Tuesday belongs here just as much as the camp week in January.

GroupsCAMP manages both. The multi-day trip includes accommodation, room plan and catering; the day trip leaves out these two areas and keeps everything else.

Day trip

No overnight stay, otherwise complete

Travel by SBB or coach, activities on site, the finished trip programme for the parents and the accounts in the finance register. Accommodation and menu planning are left out because they are not needed.

Multi-day trip

With accommodation and catering

This adds accommodation and the room plan as well as menu planning for the whole week — with allergies and intolerances, so the kitchen knows what goes on which plate.

Managing even a single outing is worthwhile. The class is entered once — from Klapp, as a CSV file or by hand — and is then ready for every further trip: the outing in autumn, the camp in winter and the final trip three years later. Maintain the list once and you do not have to maintain it again.
Adding participants

From Klapp, from a CSV file or by hand.

If you work with Klapp, you import the class in one step — Klapp is the communication app for schools, teachers and parents. If you don't use Klapp, you upload a CSV file of the kind every school administration and club register produces. Both lead to the same result.

  • Klapp: select the class, import participants, sync again before departure.
  • CSV: map the columns, upload, done. No fixed format required.
  • Only camp details such as shoe size, ski length or allergies are added.
  • The details take effect immediately: in the equipment order, the ticket prices and the menu plan.
  • Consent form and payment status are recorded for each participant — you see who or what is still missing.
  • For the next camp: select participants with a tick and copy them into the new trip.
Data protection

Your class's data belongs to your class.

Participant data is anonymised in the system and not visible to others. The only person who sees names, years of birth, allergies and emergency contacts is you, as class teacher or group leader. Everyone else sees only what you explicitly share.

  • You give accompanying adults access selectively — to the emergency contacts, for example, not to everything.
  • The kitchen sees the allergies, but no names and no addresses.
  • Partners receive only what they need for their order — such as numbers and years of birth, not the class list.
  • Any access you grant can be withdrawn again, even during the camp.
Servers located in Switzerland. Hosted by Nine Internet Solutions AG in Zurich — your class's data does not leave the country.

You can delete the trip and all associated data yourself at any time. If the responsible person does not log in for two years, the data is deleted automatically by the system.

Accommodation
Room allocation plan with rooms, free places, people not yet assigned and the accommodation details.

Move people between rooms by drag & drop. On the right, the accommodation details, regardless of where it was booked.

Accommodation and room plan

Also for houses you booked yourself long ago.

Around 700 houses can be enquired about directly through GroupsCAMP. The tool can also be used for houses from other platforms. Any accommodation can be entered by hand, with rooms, beds and allocation. That includes the house your school has been using for ten years.

  • Enter rooms and number of beds, allocate participants.
  • Free beds are visible at a glance — even if someone cancels at short notice.
  • The room plan can be printed and put up on the door on arrival day.
Kitchen
Weekly kitchen plan with breakfast, lunch, dinner, snacks, picnic and lunchbox for each day.

The weekly plan with all meals, calories and allergens per dish — printable per day or for the whole week.

Kitchen and catering

The menu plan for the whole week, with your recipes or ours.

If you cook yourselves, you plan all the catering here. You store your own recipes that have proved themselves year after year, or draw on suggestions from Groups AG — tested in camp kitchens and calculated for large groups.

  • Complete weekly planning: breakfast, lunch, dinner and snacks.
  • Enter your own recipes and reuse them. Whatever is in the system once is ready for the next camp.
  • Suggestions from Groups AG as a starting point, freely adaptable rather than fixed.
  • Quantities follow the number of participants. If the group changes, the quantities change with it.
  • The 14 allergens subject to mandatory declaration are shown for each dish and matched against the participants' details.
  • The kitchen team sees the intolerances without access to any other personal data.
Finances

All invoices in one place, the budget always up to date.

A camp generates invoices from the accommodation, the railway, the mountain railways, the rental shop and the excursion destination. In GroupsCAMP they are kept together with the trip — with amount, due date and a note on whether they have been paid.

  • Every invoice is assigned to the trip, with the receipt as a PDF.
  • Paid or outstanding is clear at a glance, without searching your mail folder.
  • The budget overview puts planned and actual costs side by side.
  • You see early on whether the parents' contribution is enough — not only after the return journey.
  • Costs per participant can be shown for the accounts.
Partners

Many third-party services, booked in one place.

You order rail, coach, mountain railways, ski passes, rental equipment, hiking trails and group travel insurance directly from the trip — with one login and in one overview. Otherwise these services run through a handful of forms, portals and email addresses; you will not find them bundled in one place like this anywhere else. And if you prefer your own coach company or organise the equipment locally, you still plan everything here: the system is provider-independent.

SBB Coach companies Cable cars and mountain railways Ski passes Intersport rental equipment Swiss Hiking Trails HanseMerkur — group travel insurance more partners joining all the time

The partner network grows with every season. If a destination where you regularly hold camps is missing, let us know — we will get in touch with them.

Order rental equipment
Order form for rental equipment with product selection, assignment of participants and shopping basket.

Order form for rental equipment: choose the product, assign participants, submit the basket. The confirmation arrives by email; payment is made via Groups AG or directly to the partner.

Travel insurance

Your group trip is insured with HanseMerkur.

Travel insurance matters for a group trip: it protects the whole group against the costs of a cancellation, an interrupted trip or an emergency on the way. In GroupsCAMP you book it directly from the trip, and the list of insured persons is created from the participants who are already entered.

GroupsCAMP calculates the premium from the trip price and shows it before you order. Cancellation is also done from within the trip.

HanseMerkurTravel Group · Standard and Premium
  • For groups of 10 or more people, or 6 or more for rail trips.
  • Sum insured up to CHF 100'000 per claim event.
  • No excess, no deadlines for taking out cover.
  • Cancellation and trip interruption by individual participants covered.
  • Cancellation by the whole group if the trip leader drops out — with Premium.
7'000activities in Switzerland
Programme

Put together your programme from over 7'000 options.

You see what is on and what there is to do in the region of your accommodation, and build your programme from it — filtered by region, category and group size. No searching the evening before for what is possible in the rain: suitable destinations are right there in the trip.

Nature & animals Sport & exercise Knowledge & discovery Culture & stage Creative & crafts Culinary Experience & action Customs & tradition Guided tours & excursions
New

Over 1'500 outdoor and indoor swimming pools in Switzerland.

With description, opening hours and admission prices, where the operator publishes them. You see which pools are near your accommodation instead of phoning the municipalities one by one when it rains.

What's included

All areas are open — you use what your camp needs.

There are no packages and no tiers. If you only want to manage participants, you use one area. If you run the whole camp through it, you use them all.

Trips and camps

Create a trip, record dates and destination, archive completed trips and find them again.

Participants

Names, years of birth, sizes, allergies and emergency contacts in one place — anonymised for everyone except you.

Import from Klapp or CSV

Import a class from Klapp or upload a CSV file. Either way in one step.

Accommodation and room plan

Your own accommodation or one found via groups.swiss, with rooms, beds and allocation.

Travel by SBB

Search for connections and order group tickets for the whole group, including accompanying adults.

Mountain railways and ski passes

Tickets for connected destinations with age categories, group prices and free-pass rules.

Rental equipment

Skis, snowboards and boots by size as one collective order to the rental shop.

Menu planning

Complete weekly planning with your own recipes or our suggestions, quantities based on the number of participants, allergens shown.

Activities

Over 7'000 excursion destinations and programme items, matched to the region of the accommodation.

Finances and budget

All invoices for the trip, paid or outstanding, planned and actual costs side by side.

Access rights

You decide who sees which details — accompanying adult, kitchen, providers. Revocable at any time.

Overview and status

What is ordered, confirmed and outstanding, on one page — from planning to the return journey.

In four steps

From your account to your first order.

The steps build on each other. Every detail is entered exactly once.

STEP 1

Open an account

You sign in with GroupsID, the shared login of Groups AG. One account is enough for everything else. Your data is not passed on to third parties.

STEP 2

Enter your master data

School or club, billing address, responsible person. After that, it is ready for every further trip.

STEP 3

Create a trip

Set dates, destination and accommodation, import participants from Klapp or via CSV.

STEP 4

Plan and order

Room plan, travel, tickets, equipment, catering and excursions. Invoices flow into the overview.

Frequently asked questions

What teachers want to know before their first camp.

What does GroupsCAMP cost?

As part of the current offer, your first trip is free — with full access to all areas. After that, the price depends on the trip: a trip with an overnight stay costs CHF 29.–, a day trip without an overnight stay CHF 10.–. Orders from connected partners are billed by the partners directly.

We are only doing a day trip. Is it worth it?

Yes, and noticeably so from the second trip. A day trip costs CHF 10.– and includes travel, activities, trip programme and accounts; accommodation and menu planning are left out. The real gain is the class list: you enter the participants once and then carry them over into every further trip, for the rest of your time with the class.

Who sees the pupils' data?

Only you. Participant data is anonymised in the system; the only person with full access is the class teacher or group leader. Accompanying adults and the kitchen see only what you share, and any access you grant can be withdrawn again. GroupsCAMP is operated in Switzerland, by Nine Internet Solutions AG in Zurich. As the responsible person, you can delete the trip and all its data at any time; after that, the participant data can no longer be copied into future trips. If the class teacher does not log in for two years, the data is deleted automatically by the system.

We don't use Klapp. Does it still work?

Yes. Participants can be uploaded as a CSV file or entered by hand. Importing from Klapp is one option, not a requirement.

Our accommodation is already booked, but not through you.

That makes no difference. You enter the accommodation and its rooms yourself and use the room plan, catering and everything else as usual. The system is provider-independent.

Do we have to order all services through GroupsCAMP?

No. You can also use the trip just for planning and organise individual services yourself. Only what you select is ordered.

Does this also work for clubs and youth organisations?

Yes. All areas are equally open to clubs, Scouts and youth groups.

Can several people work on the same trip?

Yes. Accompanying adults are assigned to the trip and work with the same up-to-date information — with the details you share with them.

Request GroupsCAMP free of charge now.

Enter your email, receive access by email, create your first trip. You see the full scope before you order anything.

Request free access How it works